Executive Secretary

We are looking for a competent Executive Secretary to provide a full range of confidential personal assistance to the Managing Director. You will be the one to organize and maintain the Managing Director’s schedule and assist by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

  • Responsible for the execution of secretarial duties, management and organization of
    the Managing Director’s office.
  • Compose and prepare correspondences, reports, memorandums, agendas and
    minutes of meetings.
  • Maintain strict confidentiality and interact professionally with all levels of management, staff, and business associates.
  • Maintain good filing systems for smooth data retrieving.
  • Maintain Managing Director’s agenda and assist in planning appointments, management meetings, conferences, etc.
  • Attend meetings and keep minutes
  • Support and facilitate the completion of regular reports
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.) as well as other necessary forms
  • Make travel arrangements for executives
  • Discretion and trustworthiness
  • Adaptability and flexibility
  • Ability to take initiative and be proactive
  • HND Secretarial Studies, B.A, English Language
  • Minimum of 7 – 10 years of working experience.
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity

How to apply
Interested candidates who meet the above requirement should submit their CV and a cover
letter explaining their interest in and qualifications for the position to
jobs@woodridgeandscott.com latest by January 28, 2022.